Past Client

Indeavor Solutions

Indeavor is an automated employee scheduling and absence management application. Primarily, it functions to cut labor costs that come with employee absence while matching labor to demand. Some of its core solutions are employee scheduling, absence management, mobile engagement, smart backfill, annual vacation planning, and fatigue management. Its customers span throughout a variety of blue-collar industries such as manufacturing, energy and utilities, food processing, oil & gas, and public service.

Indeavor

Summary: Indeavor is an automated employee scheduling and absence management application. Primarily, it functions to cut labor costs that come with employee absence while matching labor to demand. Some of its core solutions are employee scheduling, absence management, mobile engagement, smart backfill, annual vacation planning, and fatigue management. Its customers span a variety of blue-collar industries such as manufacturing, energy and utilities, food processing, oil & gas, and public service.

Problems/ Solutions: Most of Indeavor’s top organic keywords are branded names that include “indeavor” or “workloud” which doesn’t give much insight into what new customers are searching for that can facilitate a direct route to their solutions. Their competitors such as 7shifts or Shiftboard outrank them for keywords such as scheduling app for employees, fatigue management, shift scheduling software, work schedule software, labor scheduling, and best work scheduling app.

The other challenge is that the vast majority of primary keywords that we wish to target for Indeavor are low search volume, meaning that they don’t get a ton of monthly searches. This is common for software solutions that solve a relatively niche problem.

When doing keyword research on SEO tools, most people look for long tail keywords or high volume keywords. The challenge is that the primary product-related keywords for Indeavor are neither: they are low volume and not long tail.

This is where SaaS Semantics comes in. We went in and researched all of the primary solutions pages on the Indeavor website and generated general ideas for keyword topics based on the use cases for each solution that was offered.

From there, we had our own list of potential topics. We then go on a hunt and input our keyword selections into SEO software to find data on which keyword candidates would work best. In some cases, the keywords selected had limited Search Volume potential. In those kinds of circumstances, we then go and extrapolate to find other phrase match and broad match keywords relating to those terms.

During our initial research, we have identified a few primary keywords that we wish to target:

  1. Scheduling automation
  2. Mobile app for employee engagement
  3. Ess absence management 

Indeavor is already ranked for these terms, making it easy to develop Content Hubs around the pages in which they rank.

In the sample above, we have a sample of a content hub structure based on semantic relevancy and association for the primary keyword “scheduling automation”

The next step is to build out all of the supporting content around topics such as automated appointment scheduling and automated scheduling software, and internally link these pages with the correct anchor text to both the hub page and any other semantically related pages shown in the visual.

Once this content has been developed, we then will proceed with increasing the authority of the content hub page as well as the other new pages as well. We achieve this by building highly relevant backlinks on authoritative websites. We also will use the right anchor text selections when building these quality backlinks to ensure that we are passing the right signals.

The final step in the process is to ensure that we are appropriately tracking keyword ranking for the Automation Employee Scheduling page both on Google Analytics, Google Search Console, and SEO Software. We will want to track the user journey from Organic Google Search for the landing page to see how many new leads come in the door from our efforts over a 6 to 12-month period.

The final report will be provided in a Google Data Studio presentation showing the ROI from the campaign and presented to the client.

There are two ways we can go about this. One, noting that when typing scheduling automation software into Google, the top ten results are all review-type blog posts. We could take the average word count of the top five and write a product review type blog, for example, “10 Employee Automation Scheduling Tools For Increasing Efficiency”. However, the caveat is that it would require us to do comprehensive research on your competitors’ products and display that on your blog, which also would include Indeavor in the list.

One way we could go about it is doing a pro/con style review and also state the best use case for each solution ie. manufacturing, tech companies, complex, simple..ect. This gives the audience a bit more leeway in their decision-making.

This blogging strategy is also a good way to promote trust since you’re promoting other products alongside your own.

The second approach doesn’t mention your competitors, but instead, takes semantically related topics generated by our SEO software and we create 2,500-word blogs that internally link to each other and to the main product page.

Considering that Indeavor has a position rank of 35 for scheduling automation, there is great potential for it to increase its position ranking to the top 10, by writing SEO-optimized blog content as well as refining the on-site SEO for the solution page. For a safer guarantee, we highly recommend our SEO backlinking strategy to get Indeavor higher rankings for those other keywords, that have medium difficulty (60+).

Other related keywords are :

Schedule automation (SV:350/KD:3/P:44)

Shift scheduling software( SV:400/KD:63/P:83)

Staffing scheduling software (SV:450/KD:63/P:83)

Staff scheduling software (SV:600/KD:63/ P:87)

Employee scheduling (SV:800/ KD:72/ P:84)

Below, you’ll find a sample of a review-type blog for the keyword employee automation scheduling.

10 Employee Automation Scheduling Software For Reducing Operation Costs

Any business today can benefit from more automation. On average, managers spend between 2.64 to 8 hours creating schedules and managing employee absences in a week. This time could be allocated towards more important duties such as supervision and strategy planning.

However, some businesses are slow to adopt technology that helps them handle manual tasks. Some reasons are one, cost, and second, fear of change.

Some businesses may perceive it to be a hassle to learn an entirely new system. However, most of the employee automation scheduling software available today is designed in a way where it’s extremely intuitive and generally comes with a knowledge base to help new users get adjusted quickly.

Oftentimes, users can view everything from a single dashboard: anything from scheduling, to employee database, reports, and messaging.

Why Use Employee Scheduling Software?

Small and large companies alike often have to deal with sudden changes in employee availability. To make everyone’s schedule manually, whilst also adjusting to sudden absences can be time-consuming. This is where employee automation software comes into play.

Employee scheduling software allows all communication to happen seamlessly on one platform. Gone are the days where managers have to reach out via text to find last-minute replacements. Staff scheduling software automatically synchronizes everyone’s availability to create a schedule and notifies only qualified members when a replacement is required.

What is Employee Scheduling Software?

All employee scheduling software contains common elements. One is an employee database that includes the employee’s personal information, availability, position, training and qualifications, and availability (including shift preferences and time-off requests).

The other essential functions of employee scheduling software are a database of jobs or positions that correspond to different locations or job websites. This is especially helpful for on-call employees like caterers, house painters, or movers whose location changes day by day.

A popular type of scheduling software is the drag-and-drop model. Schedules are organized through a grid layout which can be condensed into a week or expanded for the month. Empty grids represent vacant spots that can be filled by a worker.

There are multiple ways schedulers can organize employee scheduling, such as by dragging and dropping an employee’s name into the slots, or they can copy a previous schedule, or transfer from a spreadsheet.

What to Look For in Employee Automation Scheduling Software

When choosing the right scheduling software for your business, there are some basic criteria one could refer to, such as: 

  • Usability: Ease of use for any type of customer with access to customer support.

  • User Interface: Cleanliness and attractiveness of the design. Easy and clear navigation indicators.

  • Integrations: Compatibility and easy synchronization with other tools (ie. excel sheets, HR software, payroll software..etc).

  • Value for Money: The price is fair considering the above, as well as with features, practicality, and use cases. Also, the price is clear and transparent.

For the purpose of this article, we have divided the top ten employee automation scheduling software into different categories suitable for all types of different businesses.

Categories

Best for small businesses and agencies: Deputy

Best for restaurants: 7Shifts

Best for IT: Redwood

Best for small businesses: ZoomShift

Best cost: Homebase

Best for HR: Humanity

Best for Construction: ClockShark

Best for healthcare: Shiftboard

Best for field service: Connecteam

Best all around: Indeavor

Best for small businesses and agencies: Deputy

Deputy is a great all-around staff scheduling software, that doubles as a human resource tool.

Pros

Usability:

In terms of usability, Deputy offers instructional videos to help guide users along their intuitive interface. They have a wide range of customization options which are great for a variance of different small to large businesses. They also offer open and shift swapping options on the scheduling tool.

User Interface:

Deputy has an uncluttered and intuitive user interface as well as a great mobile integration.

Integrations:

They have an extensive third-party integration system including 52 off-shelf integrations, with real-time payroll integration and POS.

Unique features:

Break planning: Automatic meal/break implemented in the schedule.

Shift auto scheduling: Will automatically schedule shifts according to compliance criteria.

Absence management: Personal time off (PTO) and leave management.

Communication/ Engagement: News feed, tasking, notes.

Stress function: Managers can set precise hours an employee can work per shift/day/week to help manage overpay and to ensure workers aren’t scheduled to close and open and closing shifts.

Cons

Deputy is not comprehensive enough to be a complete HR solution in contrast to BambooHR and SageHR.

Currently, it’s only available in English and not catered to customers outside of the US.

Price

The employee scheduling software starts at $2.50/month per user.

The premium version is priced at $4.50/ month per user which comes with premium scheduling, a timesheet subscription, and the reporting feature 

The enterprise version begins at $8/month.

Overall, this is quite an affordable option for an employee automation scheduling tool that has HR features preprogrammed.

Best for restaurants: 7Shifts

7Shifts is an employee scheduling and time clock tool designed to simplify labor management and is trusted by over 700,000 restaurants.

Pros

Usability

7shifts is easy to use with its intuitive drag-and-drop schedule builder. Workers can clock in from their phones and it has the ability to update missed clock-ins and record data for backup.

User Interface:

They have a neat and clearly labeled interface for easy navigation.

Integrations: 

They have integrations with POS that is most common in restaurants.

Unique features:

Communications: Employee engagement tools (in-app communication tool) and multi-location support.

Labor compliance: Compliance features with multiple different states.

Alerts: Around overtime, breaks, split shifts, compliance.

Shift swapping: Ability for employees to request shift swaps directly through the app.

Tracking function: Manage timesheets, track performance, availability, and labor costs.

Hiring: Create job postings and hire from all one place.

Cons

Some of the downsides of 7shifts according to reviewers are frequent system glitches and lags (SelectHubs). As well, 87% of reviewers reported trouble with POS integration.

With 7shifts you get limited customization options as it’s primarily designed for a niche business.

Payroll integration is currently unavailable and the mobile apps offer limited analytics.

When users are creating employee schedules, there’s no capability to automatically include meal breaks into shifts.

Finally, some reviewers report too many notifications.

Pricing:

A 14-day free trial is available (for up to 30 employees and one location) with no credit card required. 

After that, there are three membership levels. 

Entrée: From $29.99/month/location (billed annually) or $34.99/month/location (billed monthly) - for up to 30 employees. 

The Works: From $69.99/month/location (billed annually) or $76.99/month/location (billed monthly) - for unlimited employees.

 Gourmet: Contact 7shifts for a custom pricing quote for enterprise restaurants and chains. 7shifts also offers volume discounts for franchises, restaurant groups, and chains.

Best for IT: Redwood

Redwood RunMyJobs is a workload automation product designed for complex IT environments. It eliminates human effort to perform routine tasks and offers them tools to run, schedule, and manage files, processes, and transactions.

Redwood RunMyJobs is recognized as the “Best SaaS Workload Automation Solution” by analysts Enterprise Management Associates® (EMA).

Pros

Usability:

Redwood offers low-code wizards, templates, and drag & drop UI so users can create job schedules with ease. 

It has a neat function of allowing users to construct end-to-end services on a single platform.

User interface:

Its user interface is simple and clean with a clear navigation panel on the left side.

Integrations:

Redwood is available on-premise or can be used as a SaaS product.

It seamlessly coordinates and integrates legacy applications, OS activity, and web API interactions. As well, it can orchestrate SAP, Oracle, Microsoft, Infor, Workday, and other ERPs natively.

One important bonus is that you can move applications to Google Cloud, Azure, Amazon, and other cloud platforms without additional licenses or complex configurations.

Unique features:

Alerts and real-time monitoring: Sends alerts when a task is complete and when a process has been unsuccessful.

File Transfer: Has the capability to transfer millions of files anywhere every month.

Automation: Reduce manual interventions with options of adding conditional logic. Offers automation features for anything/anywhere, making it a convenient option for workers that have multiple workflows to monitor.

Cons

The only two downsides of Redwood are the higher cost and licensing fee (as it is designed for larger tech companies) and the lack of updated documentation.

Pricing

Redwood offers a unique pay-as-you-go pricing scheme, meaning you only pay for what you use. This is a great option for companies that desire more flexibility and customization.

Best for small businesses: ZoomShift

ZoomShift is a powerful yet user-friendly shift scheduling application for small businesses.

Pros

Usability:

The Zoomshift platform is organized by relatively straightforward tabs that organize company and team information. Team members can be invited directly to submit their own information to expedite the process.

UI:

It has a simple and well-organized dashboard with a color-coding system to indicate positions and locations as well as the ability to set up templates for common shifts.

Integrations:

Schedulers can save a lot of time using its integration tools. It integrates with Quickbooks, Square, and Xero and you can upload employee data directly onto the app.

However, Google Calendar/ iCal integration is only available with the upgraded version,

 

There are multiple add-ons and integrations available with other popular small business software.

 

Features:

Group announcements: Announce staff-wide information, important updates, and reminders.

Push notifications: Ability to set overtime thresholds and notifications.

Time off requests and PTO (with the paid version): Coordinate and plan vacations and adequate staff covering for those shifts far ahead of time.

Cons

For basic integrations like Google Cal/iCal, you must upgrade to a paid version.

There’s also no open API, built-in analytics, and 24/7 support which can be frustrating when issues need to be dealt with promptly.

Price

For small businesses looking for simple scheduling and discussion tools, ZoomShift offers a 14-day free trial.

Beyond that, the paid version starts at $2/month/per user billed annually for the Starter package which includes timesheets, scheduling, and calendar app integration.

The Premium version is $4/month/per user and includes everything in the Starter but with overtime warnings, overlap prevention, customized reports, and a geofence time clock.

The Enterprise version is designed for growing companies with over 100 employees. Pricing is custom to the company and it includes everything in the premium package, but with personalized onboarding and priority assistance.

Best cost: Homebase

Homebase is an employee scheduling tool that has integrated features such as time tracking, hiring, and communication tools for their internal employees with a free version available.

Pros

Usability:

 Features an easy drag-and-drop schedule builder, where schedules can be sent out via text or email.

UI:

Has a clean, beautiful, and navigation-friendly design. The navigation bar has simple buttons (dashboard, timesheet, time clock, team, reports, settings, and help).

There are visual graphs that help users quickly observe and monitor their labor costs.

Integration:

Conveniently integrates with multiple POS systems (Clover, Poynt, Talech, Square, Breadcrumb, Lightspeed, Revel).

Price:

Homebase has a free version that includes essentials like timesheets, scheduling, messaging, and hiring.

Their paid versions include (for annual billing):

Essentials: $20/month flat fee for one location, which adds features like team communication, performance tracking, and remote field tools.

Plus: $48/month and location which adds features like labor costs, budgets, PTO tracking, HR, and compliance.

All-in-one: $80/month which adds features like personalized onboarding, employee documents, and HR & compliance.

Full-service payroll: Add payroll to any plan for $35/month + $5/active employee.

Cons

Some reviewers complain about the noise ads create on their dashboards. Swift swapping capabilities are unavailable and there are limited customization abilities (ie. timezone). 

Best for HR: Humanity

Humanity is a shift scheduler with broad industry applicability. 

Pros

Usability:

Humanity has a very intuitive interface with many helpful tools including live chat support.

UI:

Simple, user-friendly, and has visualizations for reports and forecasts.

Integrations:

Besides an excellent mobile integration, Humanity conveniently can do payroll calculations based on timesheets.

Features:

Time Clock: Includes a photo-taking feature so employees can clock in with a photograph.

Automatic scheduling/shift swapping

24/7 customer support

Cons

The main limitations of the software pertain to the limited controls over user permission, and limited keyboard control options. When it comes to creating schedules, some reviews indicate the inability to duplicate or change shifts. Furthermore, some report challenges with filters and finding vacation requests.

Price

Being one of the most affordable employee scheduling software tools, Humanity offers a free trial, and then prices start at $2/month/per user. The Classic version is $3-4/month per user and the Enterprise requires calling for a quote.

Best for field service: Connecteam

Connecteam is a mobile-first employee scheduling software designed for ‘deskless’ workers.

Pros

Usability:

With a five-minute tutorial, users can learn the majority of what they need to know in order to confidently navigate the application.

There are also additional training modules available for extra support.

One positive review stated that the free version contains 80% of the features already, making it a very cost-effective solution.

UI:

It has an intuitive and clean design.

Integrations:

It has integrations with Quickbooks, Google Cal, Gusto, and NextBee.

Features:

24/7 live support

Geo-location feature: Geo-fence enabled which only lets employees clock in from certain locations.

Library feature: Can house emergency contact info, medical info..ect

Search function: Look up needed information or shift in seconds.

Cons

As its tagline suggests, there is no desktop app available for users. There’s also not a succinct way to communicate between field members. Additionally, some reviewers indicate that there’s no synchronization between the schedule and the time clock.

There are a fair number of limitations such as customization of reports/fields and limited

ability to do batch report uploads.

Pricing

A free version is available but you can only have up to ten jobs. The Basic version is $39/month for the first 50 users. The Advanced is $79/month for the first 50 users. Enterprise is $150/month for the first 50 users.

Best for construction: ClockShark

Clockshark is a scheduling and time clock tool catered toward construction or field service industries.

Pros

Usability:

With Clockshark, employees have multiple clock-in options, from a mobile, kiosks and facial recognition.

UI:

Intuitive interface

Integrations:

Offers integrations with payroll and accounting solutions such as QuickBooks, Run Powered by ADP, ADP Workforce Now, Xero, Sage 100 Contractor*, MYOB, Paychex, Gusto, and Zapier.

Features:

Because ClockShark specializes in scheduling and keeping track of employees who aren’t on-site, it comes with detailed tracking capabilities. They put a focus on GPS tracking and geofencing to make sure workers are only clocking in from the right location.

In addition, there is availability and PTO management, as well as budget and labor cost management.

Cons

The only downside to the scheduling software is that essential scheduling and the GPS function are not available in the basic plan. Additionally, users can only review reports by downloading them into PDF.

Pricing:

ClockShark has a free 14-day trial. In addition to the cost per user, they have a flat fee monthly charge, making it more expensive than its competitors.

 After that the Basic Plan is $20/month+ $3 per user, the Standard Plan is $30/month+ $6 per user and the Pro Plan is $50/month+ $8 per user. For the initial 3 months, they offer a promotion of 50% off.

Best for healthcare: Shiftboard

Shiftboard is a workforce and scheduling tool that is designed to empower healthcare and medical teams.

Pros

Usability:

There are multiple options to sign into Shiftboard. It’s organized in a way in which it’s easy to group employees by certifications or credentials. They also provide day-of-shift coverage tools.

UI

It has a neat interface with lots of buttons and fields. The main dashboard is broken down into the following navigation tabs: People, Teams, Calendars, Opportunities, and Who’s On.

Integrations:

Integrates with Oracle, Quickbooks, Paychex, ADP, and Salesforce.

Features:

Day-of-shift coverage tools

Real-time staff communication (texts, alerts, notifications)

Easy float pool management for multiple locations

Robust employee self-service access and tools

Set limits on nurse’s hours

Visualize labor costs

Scheduling by seniority

Auto scheduling

Templating and customization

Access for 10,000 employees across multiple locations

Enterprise features:

Credentials and training tracking

Compliance alerts

Applicant tracking service

Cons

There is no free plan and businesses must inquire for a quote. Reviewers report that it is slightly more advanced to set up and that the calendar view is slightly cramped. Some of the symbols such as the ones indicating availability aren’t intuitive.

Pricing

Priced by quote.

Shiftbard offers two main plans: ScheduleFlex and SchedulePro

Best all around: Indeavor

Indeavor offers an automated shift scheduling, absence management, and labor analytics solution for mid-large enterprises.

It is an all-around solution that is integrated with critical enterprise systems such as HCM, Payroll, and ERP.

Indeavor supports a wide range of businesses including manufacturing, food processing, government, and energy production industries

Pros

Usability:

Indeavor is easy to use, interactive, and gives users the ability to plan for years in advance. It also runs visualizations on employee requests and PTO usage, so managers can quickly make decisions around requests for time off.

UI:

Schedules are color-coded and intuitive to use. Option to see in different views (ie. scheduler view).

Integration:

Integrates with payroll systems, HCM (employee demographics), ERP (labor demands), and LMS (skills and certifications).

It can import data from external schedules.

Features:

Real-time alerts and notifications: Customize alerts for upcoming shifts, budgets and overtime.

Automated scheduling: Set demands and have Indeavor automatically plan rosters for you.

Smart backfill: Fill known and unexpected vacancies and sends automatic messages to employees that meet preset qualifications (ie. availability, position, location).

Annual vacation planning: Set leave expectations early and reduce stress around shift covers.

Employee engagement tool: Employees can send requests for time off, shift swaps, and volunteer for OT from their mobile devices.

Budgeting/ forecasting: Set budgets and forecast labor costs.

Calendar management: Employees can sync schedules with their calendars so they never miss a shift.

Compliance tracking: Ensure employee training and credentials are up to date and wages are in compliance with state labor laws.

Reporting and analytics: Have reports ready for labor costs, PTO, and time clocks.

Self-service portal: Employees can easily access the scheduling tools from their phones to make requests or swaps.

Shift swap: Easily request to swap shifts.

Sick leave tracking: Easily visualize how much sick leave a employee has used.

Cons

Currently, none are available but Indeavor’s attentive and responsive support team is always ready to implement improvements as needed by users.

Pricing:

Starts at $6/month per user.

Conclusion: How to Pick the Right Solution for Your Business

Every business has different needs; the tools that you ultimately choose to take care of your day-to-day tasks has to be a solution that encompasses everything you’re looking for as well as something you feel comfortable using. Employee automation software is designed to drastically improve your workflow and reduce operational costs spent on managing absentees and creating schedules using archaic methods. What it shouldn’t do, is make your life harder.

One way to make a decision is to take advantage of free demos and two-week trials. This way, you have the opportunity to scout out a few solutions to see which one works the best for you.

We hope this article provided some useful insight into the types of considerations and tools that are available out there to help automate scheduling tasks.